Eagan Women of Note

Choir Officers

Our current choir officers are coming to the end of their term.  We need to select new officers for the 2009-2011 term.  Available officer positions include Manager/President, Secretary, Treasurer, Communications, Engagements, Music Librarian, Social Chair, Props and Wardrobe.  We will be adding a new position that will be appointed by the Manager - Web Master.

Following are the responsiblities for each position.  We currently have two people sharing the Social Chair position, and two people sharing the Music Librarian position.

Please review, and if you are interested in a position (or in sharing a position) on the board talk to Darlette or Carla.

Manager/President

** Note that the Manager needs to have held an office on the board before.

Primary Responsibilities

Address member/other issues
Answer member questions
Appoint committee chairs
Ex-officio member of all committees
General responsibility for all activities
Grant Applications
Lead mindful of mission statement
Run Board & Annual Meetings
Sign any choir related contracts

 

Secondary Responsibility /
Support for the Primary

196 community ed advisory 
Answer new membership inquiries
Assist with Workshop planning as needed
Contact phone number in publicity for member inquiries
Follow-up w/new members
General correspondence as needed
Grant follow-up accounting/rpts
Keeper of official document versions
Lead publicity committee
Monitor choir financial position
Monitor juno e-mail
Send messages/updates  to the choir from Juno account

Secretary

Primary Responsibilities

General correspondence as needed
Birthday e-mail greetings
Cards, flowers, well wishes
Choir attendance 
Master member list
Minutes from meetings

Secondary Responsibility /
Support for the Primary

Grant Applications
Answer new membership inquiries
Contact phone number in publicity for member inquiries
Follow-up w/new members
Keeper of official document versions
Send messages/updates  to the choir from Juno account
Juno 'active' and 'board'  lists
Member directory
Prepare music distribution forms
Update juno e-mail addresses

Treasurer

 Primary Responsibilities

Grant follow-up accounting/rpts
Monitor choir financial position
$Change when needed
Collect member dues
Deposit choir funds
Maintain choir budget
Maintain choir checkbook, savings
Pay choir bills
Prepare any tax docs
Provide data for annual audit

Secondary Responsibility /
Support for the Primary

Grant Applications
Follow-up w/new members
Keeper of official document versions

Communications

Primary Responsibilities

196 community ed advisory 
Lead publicity committee
Monitor juno e-mail
196 text for mailings
Choir advertising brochures
Concert Flyers / posters
Concert Programs
Contact w/ Cable on taping, etc
Eagan P&R web updates sent
Eagan Park & Rec text
EWON business cards
EWON performance folder cards
Info to local media on concerts
Info to local media on start of season
Overall concert/choir publicity

Secondary Responsibility /
Support for the Primary

Follow-up w/new members
General correspondence as needed
Answer new membership inquiries
Contact phone number in publicity for member inquiries
Send messages/updates  to the choir from Juno account
Juno 'active' and 'board'  lists
Member directory
Update juno e-mail addresses
Member 'Welcome' folders
Performance update / detail e-mails

Engagements

Primary Responsibilities

Performance update / detail e-mails
Answer performance inquiries
Call contacts to offer services
Contact phone number in publicity for performance inquiries
Determine car pool leave time from Peace, provide for Web
Determine equipment EWON needs to provide for each venue
Maintain engagements contact list
Needed number of members to perform on requested date?
Provide maps, entry tickets, etc to choir
Provide performance info for web 
Schedule performances

Secondary Responsibility /
Support for the Primary

Follow-up w/new members
Send messages/updates  to the choir from Juno account

Social Chairs

Primary Responsibilities

Assist historian - photos, etc
Member morale boosters!
Member name tags
Organize monthly group activities

Secondary Responsibility/
Support for the Primary

Follow-up w/new members
Send messages/updates  to the choir from Juno account
Answer new membership inquiries
Contact phone number in publicity for member inquiries
Juno 'active' and 'board'  lists
Member directory
Update juno e-mail addresses
Member 'Welcome' folders
Birthday e-mail greetings
Assist with Workshop planning as needed

Music Librarians

Primary Responsibilities

Acquisition of music as needed
Assign numbers to music
Keep music inventory current
Music collection from choir
Music distribution to choir
Music folder number assignment
Oversee storage of music
Work w/director to organize for year

Secondary Responsibility /
Support for the Primary

Follow-up w/new members
Assist with Workshop planning as needed
Prepare music distribution forms

Props and Wardrobe

Primary Responsibilities

Coordinate costuming as needed
Coordinate storage of props
Id and obtain props as needed
Maintain an inventory of props
Work with vendor on shirt orders

Secondary Responsibility/
Support for the Primary

Follow-up w/new members

Web Master

Primary Responsibilities

Juno 'active' and 'board'  lists
Update juno e-mail addresses
Manage Web Site Content
Manager Facebook Group

Secondary Responsibility/
Support for the Primary

Send messages/updates  to the choir from Juno account
Monitor juno e-mail

Past Manager / President

Primary Responsibilities

Fill in for manager as needed
Provide guidance as needed

Secondary Responsibility/
Support for the Primary

Follow-up w/new members
196 community ed advisory 
Grant Applications